USAID Kenya – Contractor Operations and Finance Nairobi
Posted: Jun 14, 2013
USAID Contractor Operations and Finance Manager Job in Nairobi Kenya
A USAID contractor is recruiting for an Operations and Finance Manager for a fast-paced program based in Nairobi for a duration of 8 months.
The candidate must be fluent in written and spoken English and must be willing and able to travel frequently.
Operations and Finance Manager (OFM)
The operations and finance manager (OFM) will oversee day-to-day operations including finance, administration, logistics, office and operations procurement, budgeting, and property/asset oversight.
The OFM will assure fair and transparent procurement processes, including ensuring that all procurement processes are communicated to, and perceived as, transparent by beneficiary communities.
S/he will assure reasonable, fair, expeditious, and appropriate procurement decisions.
The OFM, in coordination with the DCOP, will manage the contractor’s day-to-day field operations (including the project’s facilities such as office space, equipment, and project vehicles), administration, logistics, and operational budgeting.
S/he will also oversee the daily financial operations of the contract, including cash flow management, timesheet recording, reporting to USAID/OTI on the financial aspects of the project, and daily monitoring of obligations, budgets, expenditures, and overseeing finance team performance and coordination.
The OFM will ensure that all program financial activity is done in accordance with USAID regulations and procedures in addition to the specifications determined in the Task Order.
This will include overseeing local finances, financial policies and program budget in accordance with Chemonics and USAID policies and practices in all of the project field offices.
The OFM will also have a key role in ensuring fair and transparent financial transactions, and that these practices are communicated to and perceived as transparent by staff, project partners and beneficiary communities.
S/he will also, in coordination with the DCOP, investigate and identify new ways of achieving project efficiencies.
The OFM will report to the DCOP, and serve as acting COP if required.
The Operations and Finance Manager must posses a detailed knowledge of USAID procurement, operations, finance and accounting rules and procedures; strong analytical skills; and a demonstrated ability to write, communicate and present effectively in a fast-paced project implementation environment.
Experience managing locally-hired personnel, and overseeing USAID funded contract field projects and grants strongly preferred.
Experience in database management desirable.
At least three years of relevant experience is required
Supervisory experience of multiple professional staff is required
Experience working in unstable areas, particularly in sub-Saharan Africa, is strongly preferred
Knowledge of all aspects of operational management is required
Fluency in contractor and USAID policies is required
Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public
Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment that reflects positively on the image and communicates the established program message of the project
Ability to effectively use computer software including word processing and advanced spreadsheet applications
Application Eligibility: This position is open to Kenyan nationals and U.S. nationals currently residing in Kenya and able to receive a work permit.
Education Requirements: Bachelor’s degree in a relevant field required, Master’s degree preferred.
Language Skills: Fluent written and spoken English required. Swahili preferred but not required.
Qualified applicants must include a cover letter highlighting relevant experience, a current Curriculum Vitae (CV), maximum 3 pages, and a list of three (3) references with contact information.
Applicants are requested NOT to attach additional certificates, diplomas, or other supporting documents to their submissions.
Please include “Operations and Finance Manager” as the subject of the message.
Applications that do not adhere to the stated instructions above will not be considered.
All references and educational credentials for short-listed candidates will be thoroughly checked and verified.
Only finalists will be contacted.
Applications should be sent via email to [email protected]
no later than Friday, June 28 , 2013 5:00 p.m.