Procurement Assistant NGO Vacancies 2011
Norwegian Refugee Council (NRC) Somalia / Kenya is a two Country Program with four field offices in Dadaab (Kenya), Hargeisa (Somaliland), Bossaso (Puntland) and Mogadishu (South Central). NRC has been present in Somaliland since early 2004 and expanded to Puntland in 2006, Mogadishu and Dadaab in 2007.
In a short time NRC established Education, Shelter / Sanitation, Distribution and Camp Management projects for IDPs, refugees and local population in Somalia and Kenya.
NRC also has a coordination office in Nairobi, Kenya that was established in 2006.
Position Vacant: Procurement Assistant
Reporting to: Logistics Officer
Duty Station: Dadaab
Duration of Contract: ASAP to 31st December 2012 (with possible extension)
Main Responsibilities include:
In liaison with the Logistics Officer implement the procurement planned activities in line with NRC procurement policies and procedures.
Receive purchase requests and verify all the relevant details and documents
Develop a standard list of supplies for Dadaab and establish a database of quotes for various items
Where necessary send requisitions to the Nairobi office for the required purchases
Track all project materials requests, purchase orders and contracts
Receive all incoming supplies; inspect and verify for conformity to the order specifications and delivery notes
Register and maintain proper files of requisitions, quotations and purchase orders and other relevant documents.
Prepare documentation for bids committee meetings
Follow up with supplies and organize for delivery of materials and payment
Follow up on repairs of equipment and machines from the field and ensure timely delivery
Liaise with logistics assistant on the planned arrival of materials and equipment meant for warehousing and obtain the necessary documentation to facilitate payments to vendors
Prepare periodic procurement status report and share as appropriate
Required skills and qualifications:
Diploma in Logistics or Supply Chain Management
At least 3 years working experience in a busy Logistics department preferably with INGO or UN.
Excellent interpersonal, written and verbal communication skills.
Fluency in the English, both oral and written
Ability to work under pressure.
Excellent working knowledge in Microsoft Office.
Deadline for Applications: 11th December 2011
Applications should be submitted to:
Norwegian Refugee Council,
P O Box 21211-00100 Nairobi, Kenya
Email Address: [email protected]
Norwegian Refugee Council, Dadaab Field Office
P O Box 05, Dadaab
Only the short listed candidates will be contacted.
The Norwegian Refugee Council is an equal opportunity employer, with no discrimination in terms of sex, age, religion, ethnic origin or political affiliation.