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Office Manager Job in Ngong Area, Kenya – Urgently Required (KShs 20K)



Category: General Jobs in Kenya
Posted: Feb 1, 2014

Our client, a water company with its business in Ngong Area, is urgently in need of an office Manager.
Salary: KShs 20,000
Job Description: The Office Manager will be responsible for data entry, report writing, managing the organization’s office administrative roles, handling of petty cash and other miscellaneous tasks.

Reporting to the Operations Manager and serving as the key contact person on the ground, this position’s primary responsibility will be ensuring organizational effectiveness by providing administrative support to the organization’s operational functions.

Working with the operations team, the position also contributes to the positioning of the organization image both to its customers and stake holders.
Duties shall include:
  • Records keeping and up-dating.
  • Compiling reports i.e. daily, weekly and monthly. This includes up-dating them before and after meter reading.
  • Stock taking.
  • Serving customers at the customer care desk.
  • Office cleaning.
  • Team-up with others in Meter reading
  • Supervising casual workers from outside i.e. at the farm and home.
  • Supervising a small poultry project.
  • Paying labourers who work in the proprietor’s compound.
  • Issuing and receiving items from office and out of office.
  • Filing information.
  • Assisting in supervising repairs when man power is not enough.
  • Calling customers and text messaging them when needed to for up-dates and follow-ups.
  • Collecting cash and cheques from customers who call from their homes
  • Taking orders from customers and ensuring they are supplied fully to the satisfaction of the customer in the shortest time possible.
  • Counter checking for orders when goods have been removed
  • Packaging and packing.
  • Custodian of all the goods that are in the office and the warehouse.
  • Responsible for the opening, and closing of the office.
  • Custodian of all the keys to both the store and the office.
  • Delivering products to the customers who are near.
  • Monitoring all the processes involved in the store/ warehouse management.
  • Record keeping.
  • Calling customers to ask them to pay their debts (debt collection and follow-ups)
  • Taking minutes in meetings.
  • In-charge of the petty cash used in the office.
Qualifications
  • A diploma in a relevant field.
  • One year experience in a similar position in a busy office.
  • Computer knowledge is a must have- Ms.Word, Databases
Personal attributes
  • Team player.
  • Somebody of high Moral standards and very honest.
  • Keen to details.
  • Very fast thinker / problem solver.
  • Positive attitude to the job.
  • Fantastic memory.
  • Ability to multi task. Ability to do multi-functional assignments.
  • Very good communication skills (both written and spoken)
  • Organization skills; can be able to prioritize.
  • Good computer skills.
Do you think you are up-to the task, urgently apply to us including; a cover letter,your CV ,including three professional referees, a day time telephone number through we can reach you through [email protected] or [email protected] before 2nd, February, 2014.
Only shortlisted candidates shall be contacted.
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