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Office Manager Job in Kenya



Category: General Jobs in Kenya
Posted: Jan 11, 2014

Position: Office Manager

Purpose: The Office Manager is responsible organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

Scope: The title holder reports to the Managing Director and is responsible for providing office management services to the company.

This includes maintaining office services and efficiency, supervising office staff and maintaining office records.

Responsibilities

1. Maintain office services
  • Design and implement office policies
  • Establish standards and procedures
  • Organize office operations and procedures
  • Supervise office staff
  • Control correspondences
  • Review and approve supply requisitions
  • Liaise with other outside agencies, organizations and groups
  • Maintain office equipment
2. Maintain office records
  • Preparing reports, budgets, business plans and financial statements
  • Documenting and substantiating all financial transactions
  • Ensure filing systems are maintained and up to date
  • Define procedures for record retention
  • Ensure protection and security of files and records
  • Ensure personnel files are up to date and secure
3. Maintain office efficiency
  • Plan and implement office systems, layout and equipment procurement
  • Maintain and replenish inventory
  • Check stock to determine inventory levels
  • Anticipate needed supplies
  • Verify receipt of supply
4. Perform other related duties as required

Essential Education Qualifications, Attainments and Experience

  • Diploma holder or Bachelor’s degree in Accounting, Business Administration/Management, Commerce or related field
  • Have a high degree of computer literacy – to include competence in the following Microsoft applications – word processing, spreadsheets, databases, file management and e-mail
  • Minimum of three year’s relevant and acceptable work experience in an Administrative /Office work environment.
  • Excellent numeracy skills with knowledge and skills in the preparation and maintenance of proper financial records and banking procedures and reporting on same.
  • Some accounting experience (critical)
Knowledge, Skills and Abilities
The incumbent must have proficient knowledge in the following areas:
  • knowledge of office administration
  • ability to maintain a high level of accuracy in preparing and entering information
Skills
The incumbent must demonstrate the following skills:
  • excellent interpersonal skills
  • analytical and problem solving skills
  • decision making skills
  • effective verbal, written and listening communications skills
  • attention to detail and high level of accuracy
  • effective organizational skills
  • stress management skills
  • time management skills
Personal Attributes
The incumbent must maintain strict confidentiality in performing the accounting and administrative duties.
The incumbent must also demonstrate the following personal attributes:
  • be honest and trustworthy
  • be respectful
  • be flexible
  • demonstrate sound work ethics
To be considered for this position, please send your CV to [email protected]
Please indicate the job title you are applying for on the email subject.
Only short-listed candidates will be contacted.

CVs WITHOUT salary requirements will NOT be considered

 

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