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Merlin Turkana County Disability Mainstreaming Project Final Evaluation Terms of Reference

Category: General Jobs in Kenya
Posted: Dec 11, 2013

Terms of Reference

Disability Mainstreaming Project

Final Evaluation

1. Context

Turkana County has a population of approximately 850,000 people according to the 2009 national census. Residents of Turkana County are predominantly livestock-herding pastoralists, to varying degrees nomadic, although many flexibly practice a range of other livelihoods (depending on circumstance and opportunity) including small scale cultivation, fishing along the western shore of Lake Turkana, and employment or cash-based trade and business in towns.

Almost all these livelihoods are badly hit by chronic and recurring drought. Essential health services are inadequate not only because many pastoralist families in Turkana County are scattered across vast distances, but also because the County suffers from chronic under-investment and lack of proper infrastructure.

In May 2012 Merlin received funds from Christian Blind Mission (CBM) to implement a 15 Month project on ‘mainstreaming support for people with disability in Turkana County’.
This project was intended to improve the lives of people living with disabilities in Turkana County, Kenya, by leveraging Merlin’s ongoing health and nutrition projects to maximize the number of people reached.
In particular, 30 health facilities and 72 outreach sites were used as springboards to reach the disabled, providing both tailored assistive devices as well as referrals for treatment or rehabilitation.
Merlin worked closely with the relevant ministries, existing local disabled person’s organizations, and communities to raise awareness and knowledge of the obstacles faced by the disabled and how everyone can help to overcome these barriers.
Main Objective of the project was to contribute to improvements in the quality of life of people with disabilities in Turkana County.
The Specific Objective of the project was to ultimately increase access of people with disabilities to interventions that can improve their quality of life.
Sub-objectives of the project include:
1. Provision of direct support and referral services to people with disabilities (PWDs)
2. Developing awareness among health care providers within the project areas on the unique needs of PWDs and how to effectively address these needs.
3. Building the capacity of the MOH and disabled people organizations (DPOs) to address the needs of PWDs.

2. Scope of the evaluation

The evaluation will cover Merlin’s interventions in the disability mainstreaming project in Turkana County [Turkana Central, Turkana South, Loima and Turkana North] .

The specific project sites within Turkana to be covered during the field phase of this evaluation will be proposed and selected during the planning meetings with the consultant but a sample of key sites from the 4 districts where the project was implemented will be selected.
The selection criteria will be agreed upon with the field teams.

3. Purpose of the evaluation

The primary purpose of this evaluation is to analyze the results obtained by the project compared to the goal and purpose that were defined for it and assess the relevance, impact, sustainability, effectiveness and efficiency of the project that will be important for informing future similar interventions in Turkana County.

The results of the study will facilitate decision making regarding improvements to be made in future actions and to establish lessons learnt to be shared with partners and health authorities.

4. Responsibilities and lines of communication

Merlin’s Programme Cycle Management defines the members of the organisation and external stakeholders that are Accountable, Responsible, Consulted and Informed at each stage of an evaluation. There is therefore a need to identify persons who will ensure that a suitable and quality evaluation is conducted within the parameters of Merlin’s Evaluation Policy.

The following table should therefore be completed.

Evaluation Design
Evaluation Management (Implementation)
Reporting / Dissemination
Evaluation Learning

5. Outputs

The outputs of the evaluation are:

  • A report completed on Merlin’s Evaluation Report template;
  • Providing feedback/debrief to the project team at Turkana office once the exercise is completed at the field level.
  • Meeting with country management team prior to drafting the evaluation report to discuss preliminary findings and recommendations;
6. Key questions for the evaluation

6.1. Specific Questions for the Evaluation

  • To what extent has the project addressed the needs of people with disabilities (PWDs), disabled people organizations (DPOs) as identified in the project rapid assessment.
  • What is the level of mainstreaming of the project and linkages with other programmes implemented by Merlin in the MOH facilities in Merlin operation area?
  • What is the level of sustainability for the project results? What is the capacity of health facilities to incorporate support to people with disabilities into their routine work? What linkages have been created and / or exploited by the project to sustainably address disability and rehabilitation needs among the target communities?
  • What lessons have been learnt through the implementation of the project?
  • What challenges were met during the implementation for the project and how did the project adapt? The consultant shall also be required to give recommendation of addressing the challenges.
6.2. Core Evaluation Content 

In addition to the evaluation questions above, the following aspects will also be assessed:

A. Output to Purpose review (OPR)
A review of the reported and observed outputs of the project against the planned and stated purpose to assess the efficiency and effectiveness with which Merlin has implemented project activities
B. Assessment against OECD-DAC criteria
An analysis of the project against the following OECD-DAC evaluation criteria will be necessary:
  • Relevance / Appropriateness
  • Connectedness of interventions
  • Coherence of the project and its components
  • Coverage both in beneficiary numbers, technical aspects and geographically
  • Efficiency of programme operations
  • Effectiveness of interventions
  • Impact (intended and unintended)
Refer to the ALNAP’s guide for humanitarian agencies ‘Evaluating humanitarian action using the OECD-DAC criteria’
C. Assessment against agreed standards and policies (internal and external)
  • CBM inclusion made easy
  • Merlin Kenya Country Strategic framework
D. Assessment of cross-cutting themes
  • Participation of primary stakeholders/beneficiaries
  • Beneficiary accountability and feedback
  • Gender equality
  • Protection and child rights
  • People in Aid standards
7. Methodology

Merlin and the selected consultant shall refine and agree on the tools, techniques, selection of project sites and approaches that this evaluation will use but primarily they will include the following:

  • Consultative meetings with staff, management and key stakeholders
  • key informant Interviews
  • Focus group Discussions especially with beneficiaries and community stakeholders
  • Documents/literature review
  • Data/Records review and analysis
  • Unless otherwise stated or because of mitigating circumstances (security), the evaluation will be conducted with participation of all relevant stakeholders enabling the evaluation purpose to be communicated in an accessible way assuring the communication of the reporting and follow-up protocol.
8. Report

The Evaluation will be reported using Merlin’s evaluation reporting format with clear recommendations and action points highlighted and at the minimum it should include the following sections:

  • Cover page
  • Table of contents
  • List of key terms and acronyms
  • Executive Summary
  • Context
  • Findings
  • Conclusions and Recommendations
  • Annexed ToR
  • Annexed Costs and Effectiveness Analysis data
  • Annexed Recommendation Action Plan
  • Annexed List of People Consulted
9. Profile of the consultant
  • The consultant should preferably be a holder of a post graduate degree in public health, sociology, anthropology and/or related discipline.
  • A reputable consultant with documented experience implementing disability mainstreaming projects in developing countries is not a requirement but can be an asset
  • Strong analytical and report writing skills
  • Strong interpersonal and communication skills
  • Knowledge/understanding of the national (Kenya) and local (Turkana) context
  • Knowledge of Christian Blind Mission [CBM] regulations/policies (preferable)
  • Ability to undertake extensive travelling and work with minimum supervision
  • Ability to work in an area with harsh climatic conditions and of varying security levels
10. Time Frame
The evaluation exercise will take a maximum of 16 working days to complete and time frames for activities will be based on mutual agreement following discussions and negotiations between Merlin and the consultant.

Key Reference Documents
  1. Merlin evaluation Policy
  2. ALNAP Guide for evaluation
  3. Project Documents (Proposal; Workplan, Budget; etc.)
  4. Project Reports (Quarterly reports, biannual report, field trip reports, project progress review meetings reports,  Rapid assessment reports, Monthly updates, reports; Financial Reports)
  5. People in Aid standards
  6. Humanitarian Accountability Partnership benchmarks
  7. Merlin Kenya Country Strategy
  8. CBM inclusion made easy: A quick program guide for disability development
  9. National Health Strategy (MPHS)
Interested consultants are invited to submit their proposals including a letter explaining their competencies to meet the requirements of the scope of work, CV, detailed budget in Kenyan currency and a tentative detailed work plan to: [email protected]
Application deadline is 5:00pm on Tuesday, 24th December 2013.


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