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Marie Stopes Warehouse / Stock Officer Job in Nairobi Kenya (KShs 100K – 125K)



Category: General Jobs in Kenya
Posted: Feb 4, 2014

Job Framework: Warehouse / Stock Officer

The Stock / Warehouse Officer works in a team with the Procurement Officer and reports to the Procurement Manager.

The purpose of the position is to provide a variety of warehousing and stock management responsibilities which include receiving of goods, storage and distribution of goods.
The Warehouse / Stock Officer will be required to liaise and work closely with the P&L Team to ensure that the core objectives of MSK are achieved.

The position is fulltime and will report to the P&L Manager.

Strategic Purpose of the Corporate Services Unit: Logistical, admin and HR support to all MSK staff and their work to ensure that it is supported to realise efficiencies, compliance and quality.

Job Title: Warehouse / Stock Officer 

Location: Nairobi
Reporting to: Procurement  Manager
Probationary Period: 3 Months

Salary: Kshs. 100,000 – 125,000

Marie Stopes Kenya is an NGO registered in Kenya. We are affiliated to Marie Stopes International.  Together we deliver safe abortion, quality sexual and reproductive health care and family planning to millions of the world’s poorest and most vulnerable women.
We want to make sure that women have a choice when it comes to having children and that death by unsafe abortion is reduced.
The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE

The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, Pioneering, sustainable and people centered

Key Responsibilities
This job has three key responsibilities:
  1. Receive all procured goods on behalf MSK.
  2. Overseeing stock holding management to ensure protection and safe storage
  3. Timely and safe distribution of all goods across MSK
Measures
  • Up to date stock records.
  • Well managed warehouse.
  • Timely receipt and distribution
Receiving the procured goods for MSK
The Activities include:
  • Coordination of receipt of goods, verifies the documents against goods delivered, and makes sure the suppliers sign the relevant documents.
  • Verifies receipts against purchase orders, processes customer returns on a daily basis
  • Maintain inbound receiving records.
  • Assists in shipping of goods, receiving, stocking, storing, and inventory of materials.
  • Assist the Inventory Control staff with receiving corrections.
Measures:
  • Accurate record keeping of goods received and dispatched and up to date records at all times.
Overseeing stock holding management to ensure protection and safe storage
The activities include:
  • Maintains records, searching for and compiling information and data; responding to routine request with answers by phone, in person, or by correspondence.
  • Maintains cleanliness of the warehouses, goods and materials in them and keeps the equipments in good working order
  • Checks periodically and make sure that the needed materials are in necessary quantity and quality.
  • Ensures proper labelling and shelving of the warehouses.
Measures:
  • Accurate logging of bin cards
  • Accurately reports on reorder levels.
  • Punctuality and timely reporting
  • The warehouses are always tidy and racks well labelled
Timely distribution of goods 
The activities include:
  • Coordination of dispatch of goods in the warehouse through the appointed currier service provider.
  • Run and distribute department reports and correspondence for warehouses and distribution.
  • Ensures distribution forms, requisitions, purchase orders forms and packaging slips are completed accurately.
  • Assist with packing and pick slips, and log tracking.
Measures
  • Timely distribution of the requested goods
  • Reduced cases of lost goods
Knowledge, Skills and Attitudes

Qualifications:

  • Bachelor’s degree in Procurement, Logistics, Business Management or any other relevant discipline.
  • At least a postgraduate Diploma or an equivalent combination of education and experience in warehouse and stock management.
  • The Candidate should have experience working with any ERP system.
Skills and Experience:
  • Minimum 3 years working in the same capacity in a busy organisation especially INGO.
  • Proven experience in Warehouse management and stock control.
  • Experience in medical or health sector an added advantage
  • Analytical solving skills
  • Attention to detail and high level of accuracy
  • Effective organizational skills
  • Good computer skills.
  • Excellent report writing skills.
  • Security and safety minded.
Attitude / Motivation:

Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.

There are 13 key behaviours that MSI encourages in all employees and they are defined below:

Initiative

  • Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
Innovative
  • Thinking creatively and outside of the box so that ideas generated create a positive outcome
Effective Communication
  • Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
Responsive
  • Being responsive to changing priorities and demands
Working Efficiently
  • Planning, prioritising and organising work to ensure work is accurate and deadlines are met
Sharing Information
  • Sharing information and knowledge whilst maintaining confidentiality
Focus on Learning
  • Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
Commitment
  • Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
Driven
  • Drive and determination to deliver results
Accountable
  • Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
Embracing Change
  • Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
Motivated
  • Motivation towards achieving quality results to maximise potential
Team Player
  • Working as part of a team by being supportive, flexible and showing respect for each other
How to Apply

Applications quoting the position title with detailed CV, with contact details of 3 referees (1 of which should be immediate, 1 former supervisor and any other) should be submitted to:

People and Development Dept
[email protected]
Marie Stopes Kenya
On or before 3rd February, 2014

Only shortlisted candidates will be contacted

NB: Please clearly indicate on the subject line as ‘Warehouse / Stock Officer’

Marie Stopes Kenya is an equal opportunity Employer

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