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Kitui County Public Service Board Deputy Secretary and Kitui West Deputy Sub-County Administrator Jobs in Kenya



Category: General Jobs in Kenya
Posted: Feb 10, 2014

 

County Government of Kitui

Kitui County Public Service Board

The Kitui County Public Service Board wishes to recruit competent and qualified persons to fill the following positions

Deputy Secretary to the County Public Service Board
Job Group ‘Q’
 
Basic Salary: Ksh.89, 748 x 4,487 – 94,235 x 4,712 – 98,947 x 4,947 – 103,894 x 5,195– 109,089 x 5,454 – 114,543 x 5,727 – 120,270 p.m. (Other allowances and benefits as advised by The Salaries and Remuneration commission)

Terms of Service: Permanent
 

Duties and Responsibilities
 
1. Acts as the Board Deputy Secretary:
Deputises the Board Secretary to:
  • Organize and coordinate Board meetings.
  • Circulate preliminary notices and agendas for Board meetings in consultation with Board Chairman and Secretary.
  • Ensure Board files are compiled and dispatched to Members before meetings are held.
  • Maintain and distribute accurate minutes of the Board meetings to the Members.
  • Ensure that resolutions and action points from Board meetings are circulated to affected County Ministries or individuals within the stipulated timeframe.
  • Record proceedings of Board retreats and other external meetings
  • Be the custodian of the Board’s records
  • Make regular reports for submission to the County Assembly on the execution of the Boards functions
2. Functions as Secretary of various Board Committees to:
  • Circulate preliminary notices for meetings of committees of the Board, in consultation with respective Committee Chairpersons.
  • Ensure Board Committee files are compiled and dispatched to Members before meetings are held.
  • Maintain and distribute accurate minutes of the Committee meetings to Members.
  • Ensure action points from Board committee meetings are circulated to the relevant County Ministries or individuals and responses received for tabling to the full Board.
3. Legal Counsel functions:
  • Proactively guide the Board on all legal matters affecting its functions
  • Ensure adherence and compliance to legislation, including subsidiary legislation in the form of Rules, Gazette notices, Regulations etc relating to CPSB functions.
  • Advise on Agreements, contracts and other Board commitments.
  • Review the Board’s legal documentation e.g. letters of offer or any other security documentation to ensure the Board’s interests are well protected.
  • Proactively review any changes in legislation, thereafter forwarding the same regularly in the form of legal updates to the Board for information, action and compliance.
  • Appearing as a witness where matters related to the Board are contested in court
4. Secretariat Functions:
  • Be the accounting officer of the CPSB to oversee the management of finances, preparation and submission of the board’s annual plans, programmes estimates and budgets
  • Facilitating the recruitment process in Kitui County and Preparing guiding notes to the Selection Board
  • Supervise, plan, assign, monitor and appraise the work of the Secretariat staff
  • Processing promotions and acting appointments of county public officers
  • Preparing briefs on disciplinary cases received in the county and tabling them before the Board decision making
  • Preparing briefs on appeals and applications for review to be considered by the Board
  • Assist the Board in enhancing its Corporate Governance Policy and ensuring compliance throughout the County.
  • Maintain custody and control of the Board’s statutory books, minute books, various registers/records and the Board seal.
  • Reviews and updates the Board’s website and manuals as necessary.
  • Custodian of Board confidential information accessed as part of Job performance
  • Handling correspondence to and from the Board
  • Ensuring conformity and compliance to HR policies, procedures, guidelines and regulations; and Articles 10 and 232 on values and principles of Public Service
  • Handling Board transport and logistical matters
  • Perform any other relevant duties that may be assigned from time to time
Requirements for Appointment
  • Be a Kenyan citizen.
  • Be a certified public secretary of good professional standing.
  • Be in possession a first degree from a university recognized in Kenya preferably in Human Resource, Administration, and Law. A masters degree is an added advantage
  • Have a working experience of not less than ten (10) years, Five (5) of which must have been senior level
  • Satisfy the requirements of chapter 6 of the constitution
  • Demonstrable Proficiency in Computer proficiency
Deputy Sub-County Administrator – Kitui West
One (1) Post
Job Group ‘P’
Salary Scale: KShs.77,527 x 3,877 – 81,404 x 4,070 – 85,474 x 4,274 – 89,748 x 4,487 – 94,235 x 4,712 – 98,947 x 4,947 – 103,894 p.m.
 
Terms of Service: Permanent
 
Requirements for appointment
  • Be a Kenyan citizen;
  • Be a holder of at least a relevant Bachelors degree from a university recognized in Kenya;
  • Working experience of not less than seven (7) years; five (5) of which MUST have been in senior leadership Position.
  • Have qualifications and knowledge in administration or management;
  • A Masters degree will be an added advantage;
  • Membership to a Professional Association/body will be an added advantage
  • Proficient in Computer applications
Duties and Responsibilities
The Deputy Sub-County Administrator shall deputize the Sub county administrator in:
  • Coordinating the management and supervision of general administrative functions;
  • Developing polices and plans;
  • Ensuring effective service delivery;
  • Coordinating developmental activities to empower the community;
  • Providing and maintaining infrastructure and facilities of the Sub County Public Service;
  • Managing the Sub-County Public Service;
  • Facilitating and coordinating Officers’ participation in the development of policies and plans and delivery of service;
  • Exercising any functions and powers delegated by the County Public Service Board.
How to Apply:
All applications should be submitted in a sealed envelope with the POSITION APPLIED FOR CLEARLY MARKED ON THE LEFT SIDE and addressed to:
The Secretary,
County Public Service Board,
P.O. Box 33-90200
Kitui
Hand delivered applications should be dropped at Kitui County Public Service Board offices situated Opposite KEFRI in Kitui
Applications should reach the Secretary, County Public Service Board on or before Friday 14th February, 2014.
Only shortlisted candidates will be contacted.
Shortlisted candidates shall be required to produce original National Identity Cards, Certificates and Testimonials.

 

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