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Kenya Job: Entry-Level Secretary / Receptionist & Administrator

Category: Graduate Jobs
Posted: Nov 15, 2016

Employment as a Secretary/Receptionist & Administrator

Organisation: A Private Medical Facility

Job Title: Entry-Level Secretary / Receptionist & Administrator

Location: Nairobi

Application Deadline: 19-11-2016

A leading private medical facility is looking for the following positions for our Kisumu Offices:

1. Secretary / Receptionist


  • Certificate in Business Administration and/or secretarial
  • At least 3 years working experience from a reputable and busy office


  • good typing skills
  • preference given to those with some administration background and a sense of responsibility (and very HONEST)!
  • Good inter-personal skills

2. Administrator

This is a senior position requiring an experienced person:


  • A university degree from a recognized institution
  • At least 10 years working experience from a reputable and busy office with over 5 years in a supervisory/managerial role
  • Some experience with working for an accredited or certified organization. This is an added advantage but not mandatory.


  • Strong Managerial skills with the ability to work long hours (this is a 24 hour facility)
  • preference will be given to those with a medical background
  • a sense of responsibility (and very HONEST)!
  • Good inter-personal skills
  • Management of office equipment.
  • Maintaining a clean and enjoyable working environment.
  • Handling external or internal communication or management systems.
  • Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
  • Ensure strict adherence to policies, procedures, and work schedules.
  • Provides communication systems by identifying needs; evaluating options; maintaining equipment;
  • Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
  • Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
  • Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
  • Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Contributes to team effort by accomplishing related results as needed.

All interviews will be held at our Head offices at  on a date to be communicated.

How to Apply

Interested and qualified individuals are requested to submit one document as an attachment (combining the application letter and CV with at least three referees) by email on/before close of business on 19th November 2016 to [email protected]

A competitive salary is being offered plus medical and pension benefits.

If you feel you fit the above requirements kindly forward your current updated CV with at least 3 referees. Quote your current salary and attach the last three pay slips from your current employer (not applicable to Intern applicants).

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