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Job Vacancies at Non- Governmental Organization located in Westlands Nairobi



Category: NGO Jobs in Kenya, Non Profit Organisation Jobs
Posted: Jul 2, 2013

Executive Personal Assistant To The CEO/Managing Director

Our client is a leading Non- Governmental Organization located in Westlands Nairobi. A vacancy exists for a high profile personal assistant to the managing director with a Strong Christian back ground.
Location: Westlands Nairobi

Main Responsibility
Provide personal administrative support to the MD.

Duties include general clerical, receptionist and project based work.
Project a professional company image through in-person and phone interaction
Preferred Qualifications

Should have a Diploma/bachelors degree preferably business oriented
Must have good report writing skills
Must be absolutely polished in presentation
Should be extremely eloquent
Knowledge of Microsoft Office and telephone protocol.
Must be very confidential in how they handle documents and information.
Minimum of 5 years working experience in a similar position
Must have a strong Christian Background.
Other Responsibility
Prepare correspondence, reports, and materials for publications and presentations.
Setup CEO’s travel and accommodation arrangements.
Maintain CEO/ Director’s calendar.
Prepare and maintain CEO/ Director’s expense report.
Setup and coordinate meetings and conferences.
Create, transcribe, and distribute meeting agendas and minutes.
Answer telephones and handle in appropriate manner.
Meet and greet clients and visitors.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Maintain hard copy and electronic filing system.
Research, price, and purchase office furniture and supplies.
Coordinate project-based work.
Supervise support staff.
Devising and maintaining office systems
Arranging meetings, taking minutes and keeping notes
Invoicing and looking after budgets
Liaising with members of staff in other departments or external contacts
Ordering and maintaining stationery and equipment supplies
Organising and storing paperwork, documents and computer-based information.

KPI’S
Increase efficiency within the office and administrative processes.
Develop and implement office and administrative policies and procedures.
Creating and implementing filing systems for company records and reports.
Proactively supporting the management team.
Effectively managing internal company logistics

Key Competence
Reading, writing, and arithmetic skills required.
Computer literate with the ability to learn new software applications.
Duties require professional verbal and written communication skills and the ability to type 60 wpm.
Must be perfect in report writing
Visibility of work requires attention to detail, excellent organizational skills, time management skills and discretion with confidential information.
Ability to work with variety of demands and to priorities tasks requested from a range of different managers.
MUST have good Customer And Public Relations skills
Possess excellent interpersonal and communication skills.
Ability to multitask and follow instructions

To apply for this position send your CV to [email protected] quoting the position in the subject line by 28th June 2013.

Kindly also mention your current/ last salary and benefits.
Only shortlisted candidates will be contacted

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