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IOM Kenya Job in Nairobi – Project Development Assistant

Category: Project Jobs in Kenya
Posted: Jun 27, 2013

IOM Kenya Job in Nairobi – Project Development Assistant

IOM Kenya organized a two-day training workshop for its Operations Department staff members to brief them on emerging migration issues.

The workshop took place from 26-27 September 2012. Four officials from the Ministry of Immigration served as trainers for the 31 staff members from IOM, covering topics such as the latest immigration laws, exit permit processes and procedures, document examination, and passenger profiling and imposter detection procedures.


IOM Kenya Regional Project Development and Endorsement Assistant Job in Nairobi, Kenya

Vacancy Notice no: IOMKE/VN/20/2013
Position title: Regional Project Development and Endorsement Assistant
Position grade: Grade 5 (UN Salary Scale for GS)
Duty station: Nairobi, Kenya
Contract duration: 6 months, with possibility of extension
Seniority band: III
Job family: Support
Organizational unit: Regional Office
Position rated: No
Subject to rotation: No
Reporting directly to: Regional Emergency and Post Crisis Specialist
Overall supervision by: Regional Director
Managerial responsibility: N/A
Directly reporting staff: N/A
II. Organizational Context and Scope
Established in 1951, IOM Kenya is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and nongovernmental partners.
IOM Kenya  is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
III. Responsibilities and Accountabilities
The Regional Project Development and Endorsement Assistant (PDEA) will be working at the Regional Office in Nairobi under the overall supervision and guidance of the Regional Director and the direct supervision of the Regional Emergency and Post Crisis Specialist.
The incumbent will also work closely with other colleagues in the Region, in particular with the Regional Project Development Officer and the Regional Liaison and Project Reporting Officer to carry out the following duties and responsibilities:-
1. Regularly update the project endorsement tracking tools of all endorsed and/or funded projects within the region in close coordination with the relevant Regional Thematic Area Specialists (RTS) and extrapolate project information for the regional meetings.
2. Regularly update and assist in improving the online project endorsement library and ensure all endorsed project documents from the country missions are properly recorded in the system.
3. Update and further develop the regional donor reports database.
4. Develop a regional database through the collection, processing, storage and retrieval of documents, related to IOM operations in the region. Manage the information management and information technology activities.
5. Develop and manage strategies and mechanisms for data collection and information flow to keep critical data current.
6. Support strategic and operational decision making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g. reports, maps).
7. Follow up with different Thematic Specialists for keeping track and recording all projects pending endorsements, SOPs, Policies and other IOM documents, thus contributing to a better knowledge management system at Regional Level.
8. Provide the unit specialists with administrative and logistic support.
9. Perform such other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies.
  • Accepts and gives constructive criticism;
  • Follows all relevant procedures, processes, and policies;
  • Meets deadline, cost, and quality requirements for outputs;
  • Monitors own work to correct errors;
  • Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
  • Identifies the immediate and peripheral clients of own work;
  • Establishes and maintains effective working relationships with clients;
  • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries;
  • Keeps clients informed of developments and setbacks
Continuous Learning
  • Contributes to colleagues’ learning;
  • Demonstrates interest in improving relevant skills;
  • Demonstrates interest in acquiring skills relevant to other functional areas;
  • Keeps abreast of developments in own professional area
  • Actively shares relevant information;
  • Clearly communicates, and listens to feedback on, changing priorities and procedures;
  • Writes clearly and effectively, adapting wording and style to the intended audience;
  • Listens effectively and communicates clearly, adapting delivery to the Audience
Creativity and Initiative
  • Actively seeks new ways of improving programmes or services;
  • Expands responsibilities while maintaining existing ones;
  • Persuades others to consider new ideas;
  • Proactively develops new ways to resolve problems
Leadership and Negotiation
  • Convinces others to share resources;
  • Actively identifies opportunities for and promotes organizational change;
  • Presents goals as shared interests;
  • Articulates vision to motivate colleagues and follows through with Commitments
Performance Management
  • Provides constructive feedback to colleagues;
  • Identifies ways for their staff to develop their abilities and careers;
  • Provides fair, accurate, timely, and constructive staff evaluations;
  • Uses staff evaluations appropriately in recruitment and other relevant HR procedures;
  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
  • Anticipates and prepares response to changing IT needs of the relevant organizational unit;
  • Sets clear and achievable goals consistent with agreed priorities for self and others;
    Identifies priority activities and assignments for self and others;
  • Organizes and documents work to allow for planned and unplanned handovers;
  • Identifies risks and makes contingency plans;
  • Adjusts priorities and plans to achieve goals;
  • Allocates appropriate times and resources for own work and that of team members
  • Delivers optimal IT solutions within defined resource parameters;
  • Correctly applies knowledge of specialized IT disciplines;
  • Masters subject matter related to responsibilities;
    Identifies issues, opportunities, and risks central to responsibilities;
  • Incorporates gender related needs, perspectives, and concerns, and promotes equal gender participation;
    Persistent, calm, and polite in the face of challenges and stress;
  • Treats all colleagues with respect and dignity;
  • Works effectively with people from different cultures by adapting to relevant cultural contexts; Knowledgeable about and promotes IOM core mandate and migration solutions
  • Actively contributes to an effective, collegial, and agreeable team environment;
  • Contributes to, and follows team objectives;
  • Gives credit where credit is due;
  • Seeks input and feedback from others;
  • Delegates tasks and responsibilities as appropriate;
  • Actively supports and implements final group decisions;
  • Takes joint responsibility for team’s work
Technological Awareness
  • Learns about developments in available technology;
  • Proactively identifies and advocates for cost-efficient technology solutions;
  • Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resource Mobilization
  • Establishes realistic resource requirements to meet IOM needs
V. Education and Experience
  1. Completed University degree, preferably in Information Technology, Political Science, Social Science, International relations or Development Studies or an equivalent combination of training and experience
  2. 5 years’ experience in information management
  3. Programming knowledge and experience in database development and management
  4. Familiarity in general migration issues
  5. Knowledge of Eastern Africa and its migration challenges a merit
  6. Experience in administrative and organizational management
  7. Practical knowledge of standard software packages (MS Excel, Word, Access, PowerPoint)
  8. Knowledge of GIS is an asset
VI. Languages
  • English and Kiswahili
  • Fluent in written and spoken.
Mode of Application:
Submit cover letter and CV including daytime telephone and e-mail address to:-
International Organization for Migration ( IOM Kenya ),
Human Resources Department,
P.O. Box 55040 – 00200,
Nairobi, Kenya
or send via e-mail to [email protected]
Closing Date: 9th July 2013
Only shortlisted applicants will be contacted
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