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Inoorero University Personal Assistant to the Chancellor Job in Kenya



Category: General Jobs in Kenya
Posted: Jan 13, 2014

Inoorero University wishes to recruit mature, committed and self driven individual for the following position:

Personal Assistant to the Chancellor

Overall Purpose of the position: Provide high level administrative support to the Chancellor’s office by performing routine clerical, administrative and executive functions.

Key Responsibilities: 

  • Managing telephone calls, including making calls on Chancellors’ behalves and dealing with enquiries, direct all incoming calls to appropriate parties promptly and efficiently
  • Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings and ensuring that necessary papers have been received and are available, and any necessary briefings arranged.
  • Communicate and handle incoming and outgoing electronic communications on behalf of the Chancellor.
  • Assist in designing and preparation of PowerPoint presentations and spreadsheets
  • Arrange travel logistics, schedule and reservations for executive management as needed. Both personal and IU related.
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
  • Draft, prepare, distribute and follow-up with various correspondence
  • Collaborate with the other Admin Assistants/ senior secretaries on projects / matters related to Board activities
  • Assist in the coordination and planning of IU related events
  • Serve as a staff liaison by assisting  executive management in Government / statutory Affairs
  • Filing and the general organization of documentation
  • Prepare expense reimbursements in a timely manner
  • Maintain effective communication between the Faculty/Departments and other stakeholders for mutual understanding and image positioning
  • Participate in other activities/ duties  at the discretion of management
  • Assist with some personal errands and project
  • Perform any other duties that may be assigned from time to time
Key Technical Competencies
  • Good interpersonal and  communication skills
  • Integrity.
  • Confidentiality
  • Planning and organizational skills.
  • Proactive, initiative and good networking skills.
  • IT Proficiency
Educational Qualifications: Bachelors Degree in business administration/office management

Professional Qualifications:
 Secretarial Training.

Working Experience:

  • 5 Years experience in secretarial duties in a busy organization.
  • University work experience is a distinct advantage.
How to Apply

You may apply by emailing your application letter and CV to [email protected]

Please note that no paper applications will be considered.
Only shortlisted candidates will be contacted.

IU is an equal opportunity employer.

 

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