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Hand in Hand Eastern Africa Jobs Kenya – 3 Juicee Positions



Category: Accountancy Jobs in Kenya, Administrative Jobs in Kenya, Finance Jobs in Kenya
Posted: Jul 16, 2013

Hand in Hand Eastern Africa Jobs Kenya – 3 Juicee Positions

Hand in Hand Eastern Africa Chief Financial Officer, Personal Assistant to the CEO and Accounts Assistant Jobs in Kenya

Hand in Hand Eastern Africa (HiH EA) is a Kenya-based NGO which is a member of the global Hand in Hand international family, with independent operations within the Eastern Africa region and headquartered in Nairobi.

HiH EA’s mission is focused on reducing poverty through job creation.
HiH EA intends to fill the following vacancies and invites applications from suitably qualified individuals
 
1. Chief Financial Officer
Ref No: CFO HEA 01-2013
Key Responsibilities
The CFO reports to the HiH EA CEO and will be responsible for the Finance and Accounting function for all of HiH EA operations and mission.
Current turnover of HiH EA is approximately KES 175 million.
The selected individual will play the key role of ensuring sound financial management practice and proper accounting for donor and other funds.
 
Duties
The CFO will undertake the following duties:
  • Manage and oversee the overall financial management and accountancy for HiH EA
  • Prepare and manage the financial budgets, forecasts and cash flow for HiH EA
  • Manage and oversee all micro-lending activities, including the proper disbursement, collection and recording of loans and fees and reporting on loan portfolio and performance
  • Coordinate and oversee all audit activities, including project-specific audits as required
  • Maintain all operational Bank Accounts for the organization
  • Ensure payment and timely remittance of all payroll, statutory and non-statutory deductions
  • Ensure full compliance at the institutional level in matters of financial reporting and accounting
  • Maintain both organizational-level and project-specific accounts
  • Undertake project accounting in respect of all HiH EA projects
  • Report and ensure conformance with donor conditions on funding and regular updates as per respective donor requirements, including the preparation of project-specific expenditure statements
  • Serve as key advisor to the CEO and the Board on all financial matters
  • Prepare and present regular financial and liquidity reports to the Board, both organizational and project based as required
  • Ensure full implementation and utilization of the Management Information System (MIS), including collecting and processing all program activities (including all lending activity), integrating and analyzing data and generating reports on performance
  • Develop and maintain appropriate systems of internal controls
  • Advise and collaborate with other departments on all financial matters, including collaborating on funding proposals and preparing proposal budgets; performing cost analysis of programs and projects, and providing strategic financial guidance for input into medium and long-term organizational planning
  • Supervise and manage the performance of all accounting, finance and MIS staff
Specifications
  • Bachelor of Commerce in Accounting, Finance or Business Administration
  • CPA (K)
  • 5 years of relevant experience in a busy business environment, including strong financial management experience
  • Knowledge and experience in Micro finance accounting
  • Integrity and willingness to commit to HiH EA’s mission and values
  • Excellent written and oral communication skills
  • Strong leadership and decision-making ability
  • Strong proficiency in Microsoft Office packages, especially Excel
  • Strong proficiency in QuickBooks
  • Excellent interpersonal and people management skills
  • Proven experience in the implementation and use of MIS
2. Personal Assistant to the CEO
Ref No: PER AST 01- 2013
Key Responsibilities
The Personal Assistant to the CEO will be responsible for support, organization and general management of the CEO’s Office.
The Personal Assistant will also be charged with the responsibility to communicate and work with the staff, managers and the public on behalf of the CEO and act as a key contact person for the CEOs office.
 
Duties
The Personal Assistant to the CEO will undertake the following duties:
  • Manage the CEO’s diary and email account and ensure the calendar, appointments, meetings , travel and deadlines are well organized and maintained
  • Ensure the CEO’s office is equipped and maintained in a clean, neat and conducive state for the facilitation of business including meetings, briefings and receiving of visitors.
  • Organize briefings and meetings on behalf of the CEO and maintain records of the meetings with staff, media and other stakeholders
  • Arrange and co-ordinate travel and accommodation requirements and ensure all the necessary arrangements are in place for the CEO commitments and itineraries
  • Filter general information, queries, telephone calls and invitations to the CEO by redirecting or taking forward such contacts as appropriate
  • Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests
  • Maintain smooth communication between the CEO’s office and internal departments and to demonstrate leadership in maintaining credibility, trust and support with senior management staff
  • Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects and relevant assignments to successful completion within deadlines.
  • Draft, edit, and ensure precision and delivery of reports, correspondence and communications from the CEO’s office
  • Maintain and update key information and contacts regarding Donors, Board, Partners and strategic relationships for the CEO’s office and the organization in general
  • Manage and ensure the efficient filing, documentation, safe custody and retrieval of the CEO’s records with due classification concerning confidentiality and archival value
  • Provide a service that is in line with the CEO’s work habits and preferences
Specifications
  • Bachelors degree in Business Management or a related discipline
  • 5 years experience in a similar position within a busy service set up
  • Excellent PR, communication and interpersonal skills
  • Proficiency in use of Microsoft suite application packages
  • Excellent secretarial and office management skills
  • Good time and diary management skills
  • Good organization and analytical skills and ability to prioritize work
  • Ability to work under pressure and tolerance in handling diverse personalities
  • Good understanding of the CEO’s role in relation to other departments
3. Accounts Assistant
Ref No: ACC AST 01- 2013
 
Key Responsibilities
The Accounts Assistant will be responsible for the entry of data, verification of financial and accounting information in the MIS and for compiling and transmitting reports and analyses to management.
The Accounts Assistant will also be charged with the responsibility to ensure that all the primary financial and accounting transactions at their level comply with organization procedures, policies and
guidelines.
Duties
  • Input and verify data in the Management Information System (MIS)
  • Carry out reconciliations and ensure accuracy and up-dating of bank, loan and savings records
  • Raise journal vouchers to correct errors in the MIS
  • Generate accurate, useful and timely reports for information and decision making
  • Maintain safe custody and ensure proper access and retrieval of physical and computerized files and records
  • Maintain accounting records within set standards
  • Prepare relevant vouchers as required and with all supporting documents
  • Receive and verify payment claims and supporting documents
  • Ensure compliance with organisation policies and procedures on all financial and accounting transactions
  • Maintain assets and resources under their custody in good condition
Specifications
  • CPA II holder
  • 3 years experience in a busy Accounting Department
  • Proficiency in the use of computerized accounting systems and Microsoft suite packages
  • A self starter working with minimal supervision
  • Integrity and willingness to commit to the HiH EA’s mission and values
Qualified and interested candidates can forward a cover letter and their CV’s, citing the Position and Reference Number to HiH EA Head Office via the email [email protected] by 19th July, 2013.
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Hand in Hand Eastern Africa

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