Aga Khan University: Administrative Assistant (Tanzania)

Aga Khan University invites applications for the position of ADMINISTRATIVE ASSISTANT – Based in Dar es Salaam Tanzania.

Job Responsibilities
Reporting to the Associate Director, Administration or nominee, the appointee will be responsible for providing effective and efficient administrative and secretarial support to the Associate Director, Administration and to Faculty at AKU-IED, EA. His or her specific duties will include.

Scheduling of appointments and providing support on the daily tasks of supervisors (including organising documentation and resources for meetings or classes)
Carrying out general office administration functions, which include maintaining and operating appropriate and efficient communications systems such as telephone, fax, email, mail and courier service and attending to day-to-day administrative issues
Maintaining efficient systems to ensure all incoming and outgoing correspondence is properly received, recorded and distributed
Maintaining efficient filing systems
Taking minutes during meetings outlining recommendations and tasks assigned
Liaising with the Administrative Assistants in general administration to follow-up on relevant arrangements e.g. transport or travel
Ensuring proper travel arrangements and itineraries are made
Maintaining task lists
Assist with web-based and library research
Any other duty as may be assigned by the Supervisor

Job Requirements
The ideal candidate should:

Hold a Bachelor’s degree in Secretarial Studies or equivalent
A minimum of two years of related work experience.
Demonstrate initiative and Excellent interpersonal skills
Be proficient in MS Office applications
Have exellent communication skills both in English and Kiswahili.

How To Apply
Please send your application, an updated CV and testimonials, including the names, postal and e-mail addresses, telephone/fax numbers of two professional references, addressed to the Human Resources Coordinator, AKU – TIHE P.O. Box 125, Dar es Salaam; Fax (+255) (0)22 2150875 or email [email protected]

Only the shortlisted candidates will be contacted.