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Administrative Secretary Jobs Vacancy – The Kenya Conference of Catholic Bishops General Secretariat



Category: General Jobs in Kenya
Posted: Mar 20, 2014

The Kenya Conference of Catholic Bishops 

General Secretariat

Introduction: The KCCB – General Secretariat is the National Administrative, facilitative and Coordinative arm through which the KCCB implements and co-ordinates various Pastoral programs at the National level and undertakes all those responsibilities which express the mission of the Catholic Church in Kenya.

It is seeking an outstanding and results oriented individuals to fill the following key positions.
Administrative Secretary 
 

Duties and Responsibilities

  • Performs secretarial duties, data entry, receives and screens office calls and correspondence, responds to routine telephone inquiries; forwards calls to appropriate party
  • Draft letters for the Head of department   review to facilitate communication
  • Facilitate circulation of minutes and ensure execution of action plans/recommendations
  • Make all logistical arrangements for department staff
  • Accurately maintains a variety of logs and files.
  • Monitors departmental materials and supplies and orders as needed
  • Maintain the office registry
  • Receive and direct all visitors to the office
  • Prepare requisite documents for the Meetings and Workshops
  • Sort out mail and ensure dispatch to the proper destinations
  • Manage the office diary
  • Performs other duties as assigned.
Qualifications
  • Advanced Secretarial studies
  • Degree in Business Administration  or equivalent
  • Basic Accounting knowledge
  • Competence in Computer and related programmes
  • Minimum of 5 years professional experience
Personal Qualities
  • Able to work under minimum supervision
  • Has good interpersonal and communication skills including Coordination
  • Excellent written and oral communications skills in English
  • A good knowledge of social teachings of the Church, and Ethical principles
  • Applications should be addressed to:-
General Secretary
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.
[email protected]
To reach him on or before 28th March 2014
Only shortlisted candidates will be contacted
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